We are currently seeking a dynamic, committed individual to join our outstanding team as a receptionist. TJL offers a friendly work environment where pride and collaboration are central.
Our firm places great importance on reflecting the diversity of Québec society. We strongly encourage applicants to self-identify as members of one or more of the following groups:
– Indigenous Peoples;
– Visible minorities;
– 2SLGBTQIA+ individuals;
– People with disabilities.
Terms of Employment:
- Permanent, full-time position (8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m.), Monday to Friday;
- Start date: As soon as possible;
- Located in Old Montreal, next to Place d’Armes metro station.
Salary and Benefits:
- Starting salary of $45,000 per year, indexed annually on January 1st according to the CPI, with the possibility of a bonus;
- Three weeks of vacation per year, and the office is closed (and paid) during the holiday season;
- Group insurance (life, prescription drugs, dental, healthcare, and telemedicine), partially covered by the employer.
Key Responsibilities:
- Answer client calls, direct them to the appropriate person, or relay relevant information;
- Greet clients in person;
- Manage email inboxes;
- Handle mail: opening, sorting, scanning, and distributing;
- Manage deliveries, track shipments, make calls and coordinate with couriers;
- Receive service of legal documents;
- Carry out notifications, send correspondence, documents, and legal proceedings via bailiff;
- Book meeting rooms;
- Scan and print paper or digital documents;
- Assemble procedure books, exhibits, legal authorities, either in paper or digital format;
- File paper or digital documents and records;
- Enter data upon request;
- Update the website (including drafting content) and the Class Action Registry;
- Manage social media platforms;
- Provide clerical support to lawyers and the executive assistant;
- Perform any other related tasks assigned by the supervisor.
Professional Qualifications:
- Experience as an administrative assistant/receptionist (in a professional environment is an asset);
- Training in office administration or secretarial work (legal field is an asset);
- Good proficiency with Microsoft Office Suite (especially Outlook, SharePoint, Word, and Excel);
- Excellent command of French, both spoken and written;
- Good spoken English skills;
- Written English proficiency is an asset.
Required Personal Qualities:
- Positive attitude;
- Excellent customer service skills. The ideal candidate must demonstrate tact, listening skills, and professionalism, especially when interacting with individuals who may be going through difficult personal circumstances;
- Attention to detail and strong organizational skills;
- Independence and ability to work well within a team;
- Energy and resourcefulness;
- Reliability, punctuality, and discretion.
To apply, please send your application to: [email protected]